We process personal data about you in several different situations. Read more about our processing in the different situations below.
Visitors on our website and users of online services
When you visit Unit IT´s website (e.g. https://unit-it.dk/) or use our other online services (e.g. on LinkedIn, Facebook and YouTube), Unit IT may collect and process information about the way you access our websites, how you navigate around them, which pages you visit, content you view, your searches, advertisements you have seen, etc.
Our websites may contain links to other websites. Unit IT is not responsible for the content of other companies’ websites or their practices in collecting personal data. When you visit other websites, you are advised to read the owner’s policy for protection of personal data and other relevant policies.
Categories of personal data
We process information about your visit, personal data such as you your IP address as well as information about your computer, device and browser – data that is collected through cookies, log files and other technologies.
We also process personal data that you provide to us in connection with your use of the website or our online services, for example when you use our online contact form, including your name, telephone number, email address, and other information you provide to us.
The categories of personal information that we may collect, process and store include:
Identification data (such as name, e-mail address, telephone number or similar)
Communications with you
Interests and user behaviour
Digital footprints (such as Information about your usage of our websites, IP address, MAC- address, the type of browser you are using, operating system and version, connection to Wi-Fi SSID, device name, location data and time zone).
Other information provided voluntarily.
Purposes of the processing
Your personal data is used to improve your experience of our website and online services, to show you content on our and other sites based on your activities and preferences, and to limit the number of times you see the same content.
Data is processed for the following purposes:
Promotion of marketing in general
Support and response to inquiries and provide customer support
Send periodic emails or newsletters
General communication
Talent acquisition
Improvement/development of website, services and products
Statistics and analysis.
Legal basis
UNIT IT will mainly process your personal data based on one or more of the following legal bases:
Legitimate interests: In most cases, the processing of your personal data will be based on our legitimate interest in, for instance, being able to reply to your inquiries, conducting statistics, analysis, marketing activities (where consent is not required), providing support as well as improving and developing our products and services (Article 6 (1) (f) of the General Data Protection Regulation).
Concent (Cookies): When you visit Unit IT´s websites, we collect personal data using cookies. The personal data collected includes for example user behaviour, browser type, device category, information about preferred settings and IP address. Before we place cookies, you will be informed about the use and purpose of collecting the personal data. Before placing cookies on your IT equipment, we will obtain your consent. However, cookies required to ensure functionality and settings on the website may be used without your consent. For more information, please refer to our Cookie Policy.
Data Sharing
We do not sell, trade, or rent personal information to third parties. However, we may share information with trusted third-party service providers who assist us in operating our website, conducting our business, or servicing users. These parties are contractually obligated to keep the information confidential and use it only for the purposes for which we disclose it to them. We may also disclose information when required by law or to protect our rights, property, or safety.
Retention period
Your personal data will be retained for a period of 6-months, and hereafter the data will be anonymized.
Recipients of marketing communication
When you receive marketing communication from Unit IT, including newsletters, we process personal data about your preferences in relation to marketing or communication, your use of the marketing communication we send to you (including, for example, whether you have opened an email from us, whether the email has been read and which links you have opened), as well as information that you otherwise provide to us.
Categories of personal data
The categories of personal information that we may collect, process and store include:
Your name, company address, business address, work telephone number, email address, title, and product interest.
Purposes of the processing
Unit IT processes the personal data for the purpose of marketing our company and services, and for setting up and managing your marketing subscription. We use preferences and usage to understand the way customers receive our marketing messages and to improve our marketing going forward.
We also use personal data about you to show you content based on your activities and preferences, and to limit the number of times you see the same content, as well as to measure the effectiveness of our content and marketing. For this purpose, we may upload your email address to advertising tools with LinkedIn Campaign Manager for the purpose of sending targeted marketing.
Legal basis
UNIT IT will mainly process your personal data based on one or more of the following legal bases:
Legitimate interests: Our basis for processing is our legitimate interests in complying with your wish to receive marketing communication from us, to which you have consented under the Danish Marketing Practices (Article 6 (1) (f) of the General Data Protection Regulation).
Consent: Marketing material will only be sent by email, text message or other electronic means once we have obtained your consent where this is required (Article 6 (1)(a) of the General Data Protection Regulation). The General Data Protection Regulation (GDPR) sets out strict requirements regarding consent to ensure that personal data is collected, processed, and stored in a transparent and lawful manner. The consent mut be:
Freely given without any form of pressure or coercion and without negative consequences for refusing consent.
Specific to the particular purpose of the data processing.
Individuals are fully informed about the processing of their personal data.
Unambiguous and given though clear affirmative action.
Verifiable and documented to demonstrate that the consent was obtained.
Withdrawable as individuals have the right to withdraw their consent at any time.
Data Sharing
We do not sell, trade, or rent personal information to third parties. However, we may share information with trusted third-party service providers who assist us in conducting our business, or servicing users. These parties are contractually obligated to keep the information confidential and use it only for the purposes for which we disclose it to them. We may also disclose information when required by law or to protect our rights, property, or safety.
Retention period
We store personal data about recipients of marketing communication until you unsubscribe or the consent lapses due to inactivity unless we have another legitimate basis for processing the data. In accordance with the Danish Consumer Ombudsman's guidelines and requirements, we keep records of your consent to send you newsletters until two years after we last used your consent.
Participants in Unit IT seminars and events
When you register and participate in seminars and events organised by Unit IT, we process personal data in order to organise and facilitate events.
Categories of personal data
The categories of personal information that we may collect, process and store include:
Your name, company address, work telephone number, email address, title, and which seminar/event you plan to attend.
Purposes of the processing
The purpose of Unit IT´s use of the personal data is to manage the event and for security reasons, as well as to be able to send you relevant material.
Legal basis
UNIT IT will mainly process your personal data based on one or more of the following legal bases:
Legitimate interests: Our basis for processing is our legitimate interests in organising events (Article 6 (1) (f) of the General Data Protection Regulation)
Consent: Your consent (Article 6(1)(a) of the General Data Protection Regulation and Section 10 of the Danish Marketing Practices Act).
Data Sharing
We do not sell, trade, or rent personal information to third parties. However, we may share information with trusted third-party service providers who assist us in organising seminars and events. These parties are contractually obligated to keep the information confidential and use it only for the purposes for which we disclose it to them. We may also disclose information when required by law or to protect our rights, property, or safety.
Retention period
We store personal data of participants in events and seminars for twelve months after the end of the event. After that, the information is deleted.
Customer service and operational emails
When Unit IT customers contact our customer service by email, chat or telephone, etc., we register the personal data you provide to us.
Categories of personal data
The categories of personal information that we may collect, process and store include:
Your name, company address, work telephone number, email address, title, and other information that you provide to us for example in case of operational problems.
Purposes of the processing
The purpose of Unit IT´s use of the personal data is to service and assist you with your enquiries, to serve you as a customer and to fulfill our contractual agreements.
Legal basis
UNIT IT will mainly process your personal data based on one or more of the following legal bases:
Contractual obligation: The processing of your personal data will in some cases be necessary for the performance of a contract (Article 6 (1) (b) of the General Data Protection Regulation).
Legitimate interests: In most cases, the processing of your personal data will be based on our legitimate interest in, for instance, being able to reply to your inquiries and providing support. (Article 6 (1) (f) of the General Data Protection Regulation).
Data Sharing
We do not sell, trade, or rent personal information to third parties. However, we may share information with trusted third-party service providers who assist us in conducting our business, or servicing users. These parties are contractually obligated to keep the information confidential and use it only for the purposes for which we disclose it to them. sWe may also disclose information when required by law or to protect our rights, property, or safety.
Retention period
We store personal data about our customers as long as the customer relationship exists. After the end of the customer relationship, the personal data required under the Danish Bookkeeping Act are kept for a subsequent period of five years from the end of the financial year to which the accounting material relates.
Business partners and suppliers
Unit IT collects personal information from owners of sole proprietorships or contact persons at customers, suppliers and other business partners who collaborate with UNIT IT. UNIT IT may collect, process, and store personal data about you in the following instances:
When your company or the company you are employed with enters into an agreement with UNIT IT.
When you have shown an interest in UNIT IT’s products or services, e.g., by providing your business card to UNIT IT.
When you collaborate and communicate with UNIT IT.
Categories of personal data
The categories of personal information that we may collect, process and store include:
Identification data (such as name, e-mail address, telephone number and similar).
Individual data, such as preferred language.
Organizational data, such as company name, company address, job position, business area, primary work location and country.
Contractual data, such as purchase orders, invoices, contracts, and other agreements between your company (or your employer) and UNIT IT, that may include e.g., your contact information and communications with you.
Legitimation papers such as passport or drivers’ license if we are obliged to carry out ‘know your customer’ procedures.
Financial data, such as payment terms, bank account details and credit ratings.
Such information may be provided directly by you (primarily via e-mails and other correspondence) or by a third party such as your employer.
Purposes of the processing
Your personal data may be processed for the following purposes:
The purpose of Unit IT´s use of the personal data is to service and assist you with your enquiries, to serve you as a customer and to fulfill our contractual agreements.
Generally, to plan, perform and manage the business relationship, including any contracts.
Administration, such as processing payments, evaluation of credit ratings, performing accounting, auditing, billing, as well as providing support services.
Completion of requests received from you.
General communication.
Product and service development.
Statistics and analytics.
Compliance and regulatory purposes, such as fulfilling our legal and compliance-related obligations to prevent illegal activity or our obligation to carry out ‘know your customer’ procedures.
Dispute handling.
Legal basis
UNIT IT will mainly process your personal data based on the following legal bases:
Legitimate interests: We may process your personal data pursuant to our legitimate interest in, for instance, to manage daily operations according to lawful and fair business practices, including planning, performing, and managing the business relationship or our legitimate interest in e.g., conducting credit ratings, statistics, analysis, marketing activities (where consent is not required), providing support as well as improving and developing our products and services. The processing may also be necessary for our legitimate interests in preventing fraud or establish, exercise, or defend legal claims (Article 6 (1) (f) of the General Data Protection Regulation).
Contractual obligation: The processing of your personal data will in some cases be necessary for the performance of a contract (Article 6 (1) (b) of the General Data Protection Regulation).
Legal obligation: The processing of your personal data will in some cases be necessary to comply with legal obligations, such as our obligations to prevent illegal activity (Article 6 (1) (c) of the General Data Protection Regulation).
Retention period
We store personal data about our business partners and/or suppliers as long as the cooperation continues. At the end of the cooperation, the necessary personal data will be stored in accordance with the Danish Bookkeeping Act for a subsequent period of five years from the end of the financial year to which the accounting material relates.
Personal data about job applicants
This section sets out the policy of UNIT IT’s processing of personal data in relation to recruitment.
Collection of personal data
UNIT IT may collect, process and store personal data about you as a part of the handling of your application and in relation to the recruitment process.
Categories of personal data
UNIT IT may collect, process, and store the following personal data:
Personal data which you have disclosed in your job application and CV as well as any attachments.
Personal data you disclose during any job interviews.
Information about you, including information regarding your previous jobs, activities, competencies, performance, as well as your general appearance, which is publicly available on the internet, including on social media.
Results of personality tests etc.
Criminal records.
References from your previous and/or current employers.
Credit information and rating if the position you have applied for involves financial responsibilities (e.g., bookkeeping or accounting).
Purposes of the processing
Your personal data will be processed for the purpose of assessing whether we can offer you a position.
Legal basis
UNIT IT will mainly process your personal data based on the following legal bases:
Request to enter an employment contract with us: We may process your personal data on the basis of your request to enter into an employment contract with UNIT IT (Article 6(1)(b) of the General Data Protection Regulation).
Legitimate interests: We may process your personal data on the basis of our legitimate interests in carrying out further assessments of whether we want to hire you, including on the basis of personality tests, publicly available information on the internet and – if the position entails a financial responsibility - credit information and rating (Article 6(1)(f) of the General Data Protection Regulation).
Consent: In exceptional cases and only when no other legal basis can be applied, UNIT IT may ask separately for your consent to process your personal data (Article 6 (1)(a) of the General Data Protection Regulation). UNIT IT will, for instance, only take references from your previous and/or current employers or collect your criminal records if you have consented to this.
Retention period
If you are offered a position with UNIT IT your application and additional relevant personal data obtained during the recruitment procedure will be stored in your employee file.
If you are not offered a position, we will store your application and any additional personal data obtained during the recruitment procedure for a period of 6 months following our rejection, unless you have provided your consent to the storage hereof for a longer period.
If we have collected your criminal records, we will delete them immediately after we have received and reviewed them.
Disclosure to other data controllers and transfer to data processors
To fulfil the above purposes, we may provide access to your personal data for third parties who, based on a contractual relationship with UNIT IT provide relevant services, e.g., IT-providers, customer service centres, invoicing providers, email providers, marketing providers and affiliated companies Such service providers will only process personal data in accordance with our instructions pursuant to agreed data processing agreements.
In connection with UNIT IT’s development, the company structure may change, e.g., through a full or partial sale of UNIT IT. In case of a partial hand over of assets containing personal data, the legal basis for the related disclosure of personal data is, primarily, Article 6(1)(f) of the GDPR, as UNIT IT has a legitimate interest in handing over part of its assets as well as making commercial changes.
Aside from above, it is a general rule that your personal data is not disclosed to a third party without your permission. However, under certain circumstances and in accordance with applicable law, we may need to disclose your personal data to
Police
Advisors such as lawyers and auditors
Courts
Public authorities
Prospective buyers
Affiliated companies
If your personal data is transferred to data processors or data controllers established in countries outside the EU/EEA which does not have an adequate level of protection, such transfer will in general be based on the EU Commission’s standard contracts.
General information
Questions or complaints
Please contact us if you have any questions about this Privacy Policy or our practices or if you wish to make a complaint in connection to our processing of your personal data.
If your complaint, is not resolved by us and you wish to proceed with the case, you can send your compliant to the supervisory authority in your country.
Data Security
We implement appropriate security measures to protect against unauthorized access, alteration, disclosure, or destruction of users' personal information. However, no data transmission over the internet or method of electronic storage is 100% secure, so we cannot guarantee absolute security.
Rights of the Data Subjects
We respect your rights regarding your personal information and ensure that you can exercise these rights. Please contract us, if you want to exercise your rights:
Right of access: You have the right to access/receive the personal information we hold about you and to know how we process it. You can request a copy of your personal data that we store.
Right to object: In certain situations, you have the right to object to our processing of your personal data, and always if the processing is for direct marketing purposes. However, this right only applies in cases where the processing is carried out in accordance with our legitimate interest under Article 6(1)(f) of the General Data Protection Regulation. If we cannot prove that our legitimate interest outweighs your interests, fundamental rights and freedoms, we will stop the processing of your data.
Right to rectification: If you believe that the information, we have about you is inaccurate or incomplete, you have the right to request that we correct or update this information.
Right to erasure (“right to be forgotten”): In certain cases, you have the right to obtain erasure of personal data about you before the time when we would normally delete your data. You have this right when one of the following situations applies:
The personal data is no longer necessary in relation to the purposes for which it was collected.
You have withdrawn your consent on which the processing is based and there is no other legal basis for the processing.
The processing of your personal data is unlawful.
We are obliged to delete your data because of EU law or the national law of a member state.
You have exercised your right to object, and consequently we are obliged to delete your data.
Right to restriction of processing: In certain situations, you have the right to restrict the processing of your personal data. You may, for example, have disputed the accuracy of the personal data and require it to be rectified. While this matter is being investigated, you may request restriction of our processing of your personal data. If you have the right to restrict the processing of your personal data, we may only process personal data in the future – apart from storage – with your consent, or for the establishment, exercise or defence of legal claims, or to protect an individual or important public interests.
Data portability: In certain circumstances you may also request to receive a copy of your personal data as well as the transmission of your personal data which you have provided us with to another data controller.
Right to lodge a complaint: You can lodge a complaint at any time with the Danish Data Protection Authority about our processing of personal data. See more at www.datatilsynet.dk, where you can also find further information on your rights as a data subject.
Consent
You may unconditionally and at any time withdraw your consent. You can do so by sending us an email (see email address above). Withdrawal of your consent will not have any negative impact. However, this may mean that we cannot meet specific requests from you in the future. Withdrawal of your consent will not affect the lawfulness of the processing based on consent before it is withdrawn. Furthermore, it will not affect any processing carried out on another lawful basis.
